Conference and event Wi-Fi is notoriously hard to control and run effectively. And despite the number of horror stories abound the NY event scene, it is easy to see why many organizers are wary of the promises of unlimited connectivity by their event ISPs.
conefernce event wifi connectivity

However, professional Wi-Fi network installation services from us at Slice Wireless Solutions can significantly increase the odds of your event offering a successful wireless network.

We provide the Wi-Fi infrastructure for the Beach and Boardwalk at Asbury Park, offering thousands of beach-going residents, visitors and local businesses with Wi-Fi connectivity along the boardwalk.

The Wi-Fi here supports thousands of devices and pushes hundreds of gigabytes of data across the air over any given day.

Design Recommendations for Common Event WI-FI Challenges

Wi-Fi is now an easily-accessible technology. So why do so many events continue to suffer from poor Wi-Fi?
Conference attendees anticipate fast and dependable Wi-Fi wherever they roam within the venue. But the technical and operational challenges of deploying a consistent Wi-Fi connection can be overwhelming for the most experienced of event organizers.

Taking the time to design a network, which suits the size of the venue and number of attendees, can drastically increase the chances of Wi-Fi success at your event. Our event Wi-Fi installation specialists put the following best practices to work when deploying a large wireless network.

Take Your Time to Plan

Unfortunately most event organizers don’t spend enough time planning their Wi-Fi deployment. Have at least 4 to 8 weeks ahead of the event to ensure that you get the set-up right, and procure the necessary hardware to make the event successful.

Know the Expected Number of Users

Consult this number throughout the planning process. Just make sure you are prepping for at least 2 devices per attendee.

Establish the Number of Access Points (APs)

As a practical matter, limiting 5 client sessions per AP would be convenient when planning. However, we have used access points with over 100 clients each during a particularly crowded event. Avoiding too many active clients when planning will help ensure that resulting environment is able to support the load effortlessly.

Figure Out the Backhaul Needed

Most high traffic events are plagued by limited backhaul. On the other hand, backhaul can be costly, so you need to calculate these carefully.

Disable Older APs At The Venue

These can seriously interfere with your ambitions of providing amazing Wi-Fi at the event. We use a Wi-Fi planning tool to scout the event area for APs and may remove them before installing our enterprise solutions.

Map the APs in Use

Name each of them, and map them properly. And make sure all technicians have access to this, because if something needs troubleshooting during the event, this map will come in handy.

Ensure Signal Strength

Once everything is in place, check the signal strength. It should be at least 20 dB for best possible performance. Anything less than 10 dB and your Wi-Fi is essentially useless.

Have Some Hardware to Spare

Things break when you least expect them to. That’s why we always have a few extra APs, cables, switches and power supplies at hand to fix any problems in real time.

We’d love to discuss this process in greater detail with you. Get in touch today to learn more about event Wi-Fi, the way we do it!

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